Never miss a building compliance deadline again.
Certmill tracks every certification and inspection your buildings owe, in one deadline calendar with the evidence binder attached. Free to start.
- Every cert your building owes, per jurisdiction, from official agency pages
- Color-coded countdown to each filing deadline: red overdue, amber, green
- Deadline alerts 60 days out, re-alerted every 14 until you file
- Fire-marshal-ready evidence binder as a PDF, one click
Track my buildings Browse the requirement database
Pricing
Per-building pricing, month to month. Free is the whole requirements database, no card.
Free - $01 building, full requirement database view, status tracking.Start free
Starter - $29/mo5 buildings, deadline alerts, evidence binder PDF. The plan most owners want.Get StarterBills $29/month. Renews automatically until canceled; cancel anytime.
Pro - $79/mo25 buildings, everything in Starter, CSV export for your accountant or manager.Get ProBills $79/month. Renews automatically until canceled; cancel anytime.
Portfolio - $199/mo100 buildings, everything in Pro, priority support.Get PortfolioBills $199/month. Renews automatically until canceled; cancel anytime.
How it works
1. Add a buildingPick the jurisdiction and check what you run: boiler, elevators, gas piping, cooling tower, parking structure, parapets. Facades apply automatically at 7+ floors.
2. Get the deadline calendarCertmill expands its cited requirement database into a sorted calendar: what's due, how many days left, which agency, which statute.
3. Log expirations, attach proofStore each certificate's expiration date and evidence. Alerts fire 60 days before every deadline and re-alert every 14 until it's done.
4. Export the binderOne PDF per building with every cert, its status, its statute, and the official source. The document you hand an inspector.
What you get
CERTMILLEVIDENCE BINDERPortfolio - 2 buildings (sample)
Hale Building
backflow testing30 TAC 290.44(ii)OVERDUE 12 DAYS
elevator inspection16 Texas Admin Code ch.7424 DAYS LEFT
boiler inspectionTexas Admin Code 65.9367 DAYS LEFT
Grand Street Lofts
fisp facadeAdmin Code 28-302OVERDUE 3 DAYS
boiler inspectionNYC Charter 204-0441 DAYS LEFT
gas piping inspectionLocal Law 152 (2016)96 DAYS LEFT
cooling tower registrationNYC Admin Code 24-163143 DAYS LEFT
parapet observationAdmin Code 28-301.1.1210 DAYS LEFT
The deadline calendarEvery cert your building owes, sorted by how soon it's due: red overdue, amber, green. The screenshot above is the real dashboard.
The evidence binderThis is the printout: one PDF per building, every certification with its status, statute, and the official source. Hand it to an inspector or lender.Open the full sample binder (PDF)
Requirement database
Which certifications apply, how often, from the agency's own pages. 78 requirement types across 52 jurisdictions in 17 states.
Texas requirements4 cert types coveredPennsylvania requirements3 cert types coveredIllinois requirements3 cert types coveredNew York City requirements14 cert types coveredChicago requirements5 cert types coveredLos Angeles requirements5 cert types coveredSan Diego requirements3 cert types coveredSan Francisco requirements3 cert types coveredDenver requirements2 cert types coveredCalifornia requirements2 cert types coveredWashington requirements2 cert types coveredMassachusetts requirements2 cert types coveredArizona requirements2 cert types coveredColorado requirements1 cert types coveredSeattle requirements2 cert types coveredBoston requirements3 cert types coveredPhoenix requirements2 cert types coveredAustin requirements4 cert types coveredHouston requirements4 cert types coveredPhiladelphia requirements4 cert types coveredFlorida requirements1 cert types coveredMiami requirements3 cert types coveredTampa requirements2 cert types coveredFort Lauderdale requirements2 cert types coveredJersey City requirements2 cert types coveredCincinnati requirements1 cert types coveredCleveland requirements1 cert types coveredColumbus requirements1 cert types coveredDetroit requirements1 cert types coveredMilwaukee requirements1 cert types coveredPittsburgh requirements4 cert types coveredSt. Louis requirements2 cert types coveredMissouri requirements1 cert types coveredOklahoma requirements1 cert types coveredMinnesota requirements2 cert types coveredMaryland requirements2 cert types coveredGeorgia requirements1 cert types coveredTennessee requirements1 cert types coveredNevada requirements2 cert types coveredOregon requirements1 cert types coveredWashington, DC requirements2 cert types coveredKansas City, MO requirements2 cert types coveredOklahoma City, OK requirements2 cert types coveredMinneapolis, MN requirements2 cert types coveredBaltimore, MD requirements2 cert types coveredAtlanta, GA requirements2 cert types coveredNashville, TN requirements2 cert types coveredLas Vegas, NV requirements2 cert types coveredPortland, OR requirements1 cert types coveredSacramento, CA requirements2 cert types coveredSan Antonio, TX requirements4 cert types coveredDallas, TX requirements4 cert types covered
Frequently asked questions
How often do elevators need to be inspected?Most jurisdictions require at least one elevator inspection per year. In NYC the cycle is two obligations: an annual Category 1 (no-load) safety test and a Category 5 full-load test every five years, each filed with the Department of Buildings. Frequency and filing windows vary by jurisdiction, which is why Certmill tracks the exact rule per building.
When is the NYC annual boiler inspection deadline?Boiler inspections in New York City run on the calendar year and must be completed and filed with NYC DOB by December 31. High-pressure boiler reports are filed within 45 days of the inspection.
What is the FISP deadline for my NYC building?FISP, the facade inspection safety program, runs on a five-year cycle determined by your tax block number. Filing windows open by sub-cycle; for Cycle 10B, blocks ending in 0, 7, or 8 began filing February 21, 2026. Certmill records your building's cycle and tracks the date.
When is the LL152 gas piping inspection due?Local Law 152 requires gas piping inspections every four years, phased in by community district. The 2026 filings cover community districts 4, 6, 8, 9, and 16 across all boroughs.
When is the NYC cooling tower certification deadline?Cooling tower registrations must be certified annually through the DOB cooling tower portal by November 1, with maintenance and sampling logs kept current.
Do parapets need to be inspected every year in NYC?Yes. Since January 1, 2024, every building with a parapet fronting the public right-of-way needs an annual parapet observation, regardless of building height, and reports must be kept for six years.
When is NYC energy benchmarking (Local Law 84) due?Covered buildings submit annual energy and water use through the EPA Energy Star Portfolio Manager by May 1 of every year, and post the building energy efficiency rating label near each public entrance by October 31.
What happens if I miss a building inspection deadline?Missed filings typically become DOB or ECB violations with civil penalties, and in NYC unpaid violations become judgment liens on the property. In January 2024, DOB levied initial penalties on more than 400 owners for late parking structure inspection reports alone. Tracking deadlines is the cheapest fix.
How does Certmill know which requirements apply to my building?You pick the jurisdiction and check the equipment your building runs: boiler, elevators, gas piping, cooling towers, parapets, parking structure, and more. Certmill expands its requirement database, which cites only official government sources, into your building's deadline calendar.
Does Certmill file the inspections for me?No. Certmill is an evidence and tracking tool: it tells you what is due, when, and from which agency, and keeps your binder of certificates and expirations. Filings with the agency stay with you or your service provider.
More answers
Certmill is an evidence and tracking tool. We assemble public requirements and keep your paperwork in one binder. It is not legal advice: verify current requirements with the agency.
